HR Applicant Portal

Applicant portal - Integrated with Dynamics 365 Finance

HR applicant portal is an web based end-end public job application in integration with Dynamics 365 for Operations Human resources module.

  • Dynamics 365 for Operations Users - Power user roles who has access to D365 FinOps
  • Application portal Users - Applicants or employees who can access synced data from D365 FinOps

Note: Alternatively we can avail all roles within the applicant portal itself if users don’t need to have this super users in D365 FinOps.

  • Accessing data from D365 FinOps HR module
  • Schedule interviews, Quiz
  • Performance Management
  • D365 FinOps Master data and transaction data
  • Onboarding
  • Learning Management

Microsoft app source

Microsoft AppSource is an online store that contains thousands of business applications and services built by industry-leading software providers . Our HR applicant portal is certified on Microsoft App source as SaaS model service.

HR Applicant Portal, Recruitment Solutions, Applicant Tracking

App source URL:  Business Apps – Microsoft AppSource 

Video

Dynamics 365 for Operations -Role Users

HR Manager

HR manager is the super user who can control following functionalities from the Dynamics 365 for operations application. Optionally they can be using the HR role from portal application as well (depending on needs):

  • Recruitment process
  • Onboarding
  • Offboarding - Exit clearance
  • Learning management
  • Performance and goal reviews
  • HR Audit

Integration with Dynamics 365 for Operations

  • Job posting (Recruitment project)
  • Sourcing applicant
  • Handling job applications
  • Assigning interviews and handling feedbacks
  • Sending reference feedback and releasing offer letter
  • Assigning learning courses
  • Performance management and goals management

Line Manager

Line manager role of users can initiate the job request to HR with the list of skills (i.e.) they are the one who validates the technical details of the profiles with following functionalities:

  • Requesting for hire
  • Conducting interviews and providing feedback
  • Conducting performance and review

Integration with Dynamics 365 for Operations

  • Providing job request to HR
  • Accessing interview details and providing feedback
  • Conducting performance appraisals
  • Setting up goals and reviewing the goals
  • Suggesting list of certification and courses to complete

Web based applicant portal - Role Users

Applicant

Applicant is the anonymous web based user who initiates the job application. Upon converted to employee, same user can access Employee self service functionalities:

  • Profile creation and job application
  • Learning courses
  • Setting up goals and performance
  • Can take up Quiz questions

Integration with Dynamics 365 for Operations

  • Jobs posted in Dynamics 365 for operations are accessible for applicant
  • Interviews assigned by HR are accessible in portal
  • Quiz questions assigned by HR from D365 are accessible in portal
  • Offer letters and other letters released are accessible in portal

Back ground verification team

Background verification team are approved vendors for the company, who has access to the applicant’s personal document for background verification purpose. 

  • Can view the applicant document
  • Provide feedback upon verification
  • Access the applicant documents

Integration with Dynamics 365 for Operations

  • Gets the list of applicants for back ground verification
  • Only profiles initiated by HR can be accessed by BGV team members
  • Result of background verification is passed back to HR

Job Vendors

Vendors are the external agency that source multiple profiles on their behalf to HR Manager. They have a separate login for functionalities:

  • Create list of applicants
  • Verifying the status of job application
  • Uploading applicant document

Integration with Dynamics 365 for Operations

  • Create as Vendors in D365
  • Can access list of applicants sourced by the vendor

Admin Users

Admin users manage the Control panel of the application with the following functionalities:

  • Global Admin -Application
  • Creating Quiz questions
  • Uploading video/pdf courses
  • Defines user role security access

Integration with Dynamics 365 for Operations

  • Courses module integration from D365 FinOps
  • Questionnaire module integration with D365FinOps

Integration model

Master data sync

All master data’s maintained in Dynamics 365 for Operations are transferred to HR portal application.  There is constant batch setup to push these data on periodic basis. This enables to have one source of data usage between both the applications. Master data can be anything like Address City, State, Country, Education level, etc. which is used in Dynamics 365 for operations to handle applicants.

Inbound sync

There is constant inbound sync running between Dynamics 365 for operations and HR portal application to sync and added/modified/deleted details such as Applicant details, Job application, Quiz results, etc.

Outbound sync

There is constant outbound sync running between Dynamics 365 for operations and HR portal application to push the functionalities from D365 to HR portal. Data in sync such as Interview schedule, quiz assignment, course assignment,  performance reviews, etc.

Product screenshots

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Licensing

Licensing is defined by Saina Cloud based on the initial package cost and followed by a number of roles of users purchased. The cost for storage location of the database is incurred in Cloud-based storage mechanism is opted. 

HR license – By default comes with 1 HR user access, in case of additional HR users license should be purchased separately. 

Vendor license – By default comes with 2 Vendor licenses (i.e.) One BGV user and one vendor user

Admin license –  By default comes with 1 Admin user license

Saina Cloud, technology pioneers since 2019, excel in Dynamics 365 and Power Platform, delivering competitive solutions with expertise and commitment

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